Administrative Assistant, KY

Louisville, KY

Post Date: 03/15/2017 Job ID: EB-2109856049

Are you seeking a career that involves teamwork?  Are you someone who enjoys customer service and administrative tasks related to order fulfillment?  Than submit your resume today for consideration!

This position is responsible from  order entry to invoicing at time of shipment. Individual will additionally support the sales quotation process by obtaining freight estimates / coordinate logistics,  product availability information and customer interaction.


Duties and Responsibilities: 
  • Customer order entry
  • Purchasing of affiliate materials
  • Communication with internal and external customers regarding order fulfillment, e.G. Product availability, special requests from the customer, delivery scheduling
  • Invoicing, issuance of credit and debit memos
  • Scheduling of transportation, including working with freight forwarders and customs brokers
  • Coordination of order fulfillment process with Planning, Scheduling and Quality Department
  • Accurate maintenance of goods issue and billing dates in SAP for effective KPI measurement
  • Non-conforming product follow-up in reference to sales orders
  • Support Demand and Inventory Manager (DIM) with regard to monthly Sales and Operational Planning meetings
  • SAP Master Data management
  • Processing of returned goods

  • Post-secondary education preferred
  • Customer relations, inventory control or production scheduling experience
  • Strong operating knowledge of SAP SD, BW, and MM modules
  • Excellent written and oral communication
  • Excellent organizational and leadership skills
  • Skill in Microsoft Word and Excel
  • Excellent attendance record
  • Has recommendation of immediate supervisor
  • Experience in domestic and international transportation
  • Experience with letters of credit and performance bonds
  • Outgoing personality with an interest in supporting Sales and customers

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